Contact Executive Director Paul Muir at email@example.com
The Museum Administrator will provide clerical and administrative support for all aspects of the Museum operation. Responsibilities include data entry into the Museum’s donor database; written acknowledgement of all monetary and in-kind contributions; preparation of bulk mailings; reception of Museum visitors; responding to phone, mail, and email inquiries; ordering and storing supplies; maintaining and updating Museum files and procedure lists; and interfacing with Museum trustees, volunteers and outside vendors.
- Fill out check request form for each invoice received and place in box for Finance Coordinator
- Assist the Executive Director and Treasurer in analyzing budget needs.
- Maintain donor database, including all matching fund programs.
- Assist Board members with special event fundraisers.
- Prepare marketing tools for membership promotional materials, events and solicitations with the ongoing goal of increased membership.
- Maintain member database and process new memberships and renewals.
- Implement Social Media Plan as developed by the Executive Director
- Assist in preparing press releases
- Collect content and deliver digital newsletter
- Develop, record and maintain procedures to ensure the efficiency of the Museum administration.
- Evaluate list and tracking requirements to ensure contact information is available for fundraising, membership and program needs.
- Review inventory needs and order appropriate supplies. Track and evaluate expenditures of key items.
- Maintain records of the Board of Trustees, to include: Minutes, Reports, Policies, Terms of Office, Trustee Files, By-laws, New Member information.
- Administrative office experience, preferably for a non-profit organization.
- Excellent interpersonal, communication, and organizational skills.
- Ability to multi-task in a busy environment.
- Advanced knowledge of social media platforms.
- Good working knowledge of Microsoft Office suite required.
- Familiarity with or willingness to learn the PastPerfect database required.
- Interest in history or the arts is a plus.
- Ability to work in an office environment
- Ability to collaborate with other staff members
- Ability to meet minimum qualifications
- Ability to work for a minimum of 16 to a maximum of 24 hours weekly
The Red Mill Museum Village in Clinton, NJ, seeks individuals for part time, seasonal positions as tour guide and workshop leaders for our main visitor season in spring and summer.
- Lead tours of museum grounds and historic buildings describing the history of site; must be able to customize to various groups including elementary school children, Scouts, senior citizen groups, adult groups, and general museum visitors. Tour guide manual including historic information will be provided.
- Lead students in hands-on historic workshops. Colonial-era costume is required and will be provided by the Museum.
- Training will be provided for all aspects of tours and workshops so that the tour guide/workshop leader can provide coverage wherever needed.
- Must be able to work within a tight time-frame and keep up with tour schedule.
- Ability to stand and walk for duration of tour required (some breaks are built into tour schedule). Tours take place outdoors and inside buildings without climate control.
- Occasional weekends and evenings may be required.
- Must be able to communicate tour information and answer visitor questions effectively.
- Friendly and polite manner required – tour guides and workshop leaders are the face of the museum to the public.
- A love of history and desire to share it with museum visitors is most important – this is an opportunity to be a part of the legacy of a Hunterdon County historic gem.
- Reports to Assistant Director who will assign calendar dates and communicate schedule to tour guides and workshop leaders prior to tours.
*Please note: this is not an appropriate position for teachers seeking summer employment as our primary need is in the spring for school tours.